Recruitment Officer

Date Posted: 15/09/2021

Deadline: Friday 8th October, 11:59pm

Apply Here

About Nightline Association

Nightlines provide an anonymous and confidential listening and information service, run by students for students at their university. They work to improve student mental health and wellbeing and are open at night when no other university welfare services are available. Nightline services now cover over 100 universities and colleges, or over 1.8 million students, across the UK and Ireland thanks to an incredible team of over 2,100 trained student volunteers.

The Nightline Association is the registered charity that supports, promotes and develops Nightlines. Nightline Association is run entirely by volunteers, who get to play a hands on operational and strategic role in the running of a national charity. By volunteering for the Nightline Association you will not only gain more awareness of the work of the Association and the charity sector, you will also gain transferable skills and make new friends.

Role Description

Your primary responsibility is to coordinate the appointments process, advertise vacant roles, respond to queries, and be a part of the volunteer welfare and support process. You will work closely with the elected Appointments Committee Volunteers and the Internal Welfare Officer.  

You will sit within the Volunteer Management and Governance Team, whose role is to recruit new Association volunteers as well as providing them with welfare support. Additionally, the team maintains Association policies and organizes required governance meetings.  

Your line manager will be the Volunteer Management and Governance Team lead. The team sits within the Engagement department, headed by the Head of Engagement.

Role Summary

Company: Nightline Association
Role: Voluntary role, travel expenses reimbursed
Term Limit: Three years, with possibility to be extended
Location: Remote working, open to applicants across the UK and Ireland
Supported by: Volunteer Management and Governance Team
Accountable to: Volunteer Management and Governance Team Lead

Duties and Responsibilities

  • Collate and advertise role descriptions for vacant positions, and working with the Appointments Committee Volunteers to make job descriptions accurate and enticing
  • Source differing recruitment sites to advertise vacant positions, (if applicable) produce a recruitment strategy for difficult to recruit roles
  • Shortlist candidates and arrange interviews with the Appointments Panel and applicants
  • Liaise with Heads of Department, Staff and Trustees to ensure interview questions are prepared
  • Being a first point of contact for new volunteers to manage their transition into the Association, and to give them the best experience.
  • Work in partnership with the  Appointments Committee Volunteers (who plays a key role in appointing Trustees, Staff and volunteers).
  • Annually review the recruitment process and relevant policies. 
  • Work on projects, such as the Association Skills audit.
  • Uphold and adhere to the Association Equal Opportunities policy.
  • Foster a strong partnership with other team members, including the Internal Welfare Officers and governance sub-team.

Essential Experience and Skills

  • Excellent team working skills
  • Excellent written and oral communication skills
  • Excellent decision-making skills
  • Understanding of good practice in volunteer management
  • Highly organised

Desirable Experience

  • Experience in recruitment or HR
  • Familiarity with google sheets & docs
  • Knowledge of Equality and Diversity
  • Knowledge of Nightline Association and an understanding of our work
  • Experience in project management


  • Whilst how much time you commit to your role at the Nightline Association is largely down to you, we usually expect volunteers to commit an average of one to two hours a week. However, we would also like to stress that this is very much a guide and that volunteers are by no means obliged to commit that amount of time every single week. 
  • You would be expected to attend online team meetings roughly once a month, and to keep up to date with your emails and team messages. The Nightline Association also has three away days each year which you are encouraged to attend when you can.

Link to Apply

Apply Here